Work Control Coordinator - Facilities Support

Washington, DC

Full Time

Mid Level

Job Title: Work Control Coordinator

Department: Operations

Spectrum Management, LLC has been serving the Washington, D.C. metropolitan area for over 26 years and provides a comprehensive array of services that include facilities management, construction management and real estate development services.

Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems, coordinating site operations and providing direct facility support to Operational Management for multiple Washington, D.C. locations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manage the complete work order lifecycle in Salesforce, including creating, assigning, updating, tracking, and closing work orders while maintaining accurate documentation and ensuring timely completion of all service requests.
Coordinate service delivery with subcontractors, field personnel, and client contacts by scheduling work, arranging site access, communicating changes or delays, and proactively following up to keep projects on track.
Support maintenance and repair operations by obtaining quotes, confirming parts availability, securing estimated completion dates, establishing preventive maintenance schedules, and gathering information necessary to advance work activities.
Administer purchasing and financial processes, including preparing and tracking purchase orders, assisting with job cost calculations, reviewing subcontractor invoices for accuracy, and resolving discrepancies in accordance with company procedures.
Ensure accurate project closeout and billing by confirming work completion, collecting service reports and supporting documentation, maintaining complete records, and providing accounting with all information required for invoicing and customer billing.

QUALIFICATIONS:

REQUIRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:

Associates Degree in related field.
3+ years experience in Facilities maintenance/construction industry service coordination and support, dispatching, or a related administrative role.
3+ years work order administration experience using Salesforce, Micromain, FlowPath or a comparable work order management system.
Familiarity with purchase orders, vendor invoices, and basic job costing.
Proficiency with Microsoft Excel, Outlook, and other standard Office applications.

COMPETENCIES:

Strong organizational, communication, and follow-up skills, including interactions with sub-contractors, field personnel and Finance department staff.
Ability to analyze and synthesize information.
Excellent time management skills.
Strong attention to detail.
Ability to identify errors and inconsistencies.
Ability to manage competing priorities.
Ability to work independently or as part of a team.

To Apply: Please submit a cover letter and resume.

Spectrum Management is an Equal Opportunity Employer

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Do you have an Associates Degree in a related field?*

How many years of facilities service coordination & support experience do you have?*

How many years of Microsoft Office (Word, Excel, Teams, Powerpoint, etc.) experience do you have?*

How many years of Facility/Building support service experience do you have?*

How many years of Work Order Management System experience do you have?*

Please list the relevant Work Order Management Systems you have have experience utilizing.*

Are you authorized to work in the United States?*

Are you currently a Washington, D.C. resident?*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 07/31/2029

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Work Control Coordinator - Facilities Support

Apply for this position