Spectrum Management

Work Control Coordinator - Facilities Support

Washington, DC
Full Time
Entry Level

Job Title: Work Control Coordinator

Department: Operations

FLSA Status: Non-Exempt

Spectrum Management, LLC has been serving the Washington, D.C. metropolitan area for over 24 years and provides a comprehensive array of services that include construction management, facilities management and real estate development services. Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems and office operations for one of our Washington, D.C. locations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Assists Tenants, Project Managers and Chief Engineers on a daily basis.
  • Greets and provides excellent customer service to clients and visitors.
  • Responds to routine questions and requests for information.
  • Answers, screens, and directs incoming calls to the appropriate individual.
  • Creates Task Orders for Contracting Officers and tenants and closes them out once work is completed.
  • Distributes work orders and closes out all work request tickets.
  • Manages and inputs information for Micromain.
  • Works with preferred vendors on obtaining the best price, researching other vendors for best pricing, and working with the vendors on returns/service issues.
  • Maintains invoices for the tenants, Contracting Officers and contractors.
  • Creates and maintains all monthly deliverables and distributes morning and daily reports.
  • Maintains attendance records and schedules.
  • Maintains all certificates of insurance and sub-contracts.
  • Generates all preventive maintenance reports on a monthly basis.
  • Maintains necessary reports for Accounts Payable.
  • Maintains a secure office filing system.
  • Other duties as assigned.

QUALIFICATIONS:

REQUIRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:

  • High school diploma or GED
  • At least one year of relevant office management/administrative experience
  • 3+ years of experience with data entry, sorting and reporting using Excel (formulas, formatting, etc.)
  • 3+ years of experience with Microsoft Office Suite

PREFERRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:

  • Associates Degree.
  • Experience with Micromain, Salesforce, Flowpath
  • Facility/Building services experience a plus.

COMPETENCIES:

  • Proficiency with all Microsoft Office products
  • Ability to analyze and synthesize information
  • Ability to learn quickly
  • Excellent organizational and time management skills
  • Strong attention to detail
  • Ability to identify errors and inconsistencies
  • Ability to work independently or as part of a team
  • Exceptional oral and written communication skills

· Standard hours for this position are Monday – Friday, 8:30 am – 5:00 pm

· To Apply: Please submit a cover letter and resume.

Spectrum Management is an Equal Opportunity Employer. 

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